公益社団法人 日本天文学会

Meeting Overview

The ASJ autumn annual meeting will be held 13-15 September as an online meeting.
（last updated on September 12, 2021 ）

Regular and proposed sessions will be conducted via Zoom meeting.
Three plenary forums will be held via Zoom:
・ "天文教育フォーラム：研究者とのコラボレーションによる事業企画" (Zoom meeting)
(This plenary forum will be conducted in Japanese.)
The meeting of all ASJ members will be also conducted via Zoom webinar, and is open only for the ASJ members.
Award Lectures will be conducted via Zoom webinar.
(The ASJ Young Astronomer Award)
An online press conference will be held.
Public lecture will be held via Zoom webinar.

Participants who will not give a presentation have to register via the webform. Participation fee is free.
For the participation of non-ASJ members who will not give a presentation, the approval of the annual meeting committee is required.
For those who have submitted presentation applications, it is NOT necessary to register via the form. But, if you need a participation certificate, please register from the webform.
If you would like a presentation certificate, you can apply for it after the Annual Meeting.
Registrants will be given information on how to join the Zoom meeting around September 6.
The deadline of the registration is August 31(Tue), 12:00 (JST).
※ Application period ends.
Registrants were given information on how to join the Zoom meeting on 6 September.

Chair, sub-chair, and time-keeper will be assigned for each session by the Annual Meeting Executive Committee.
Sub-chair will set up and operate the Zoom meeting.
Allocated time for oral presentations (a-type presentation) is 12 minutes (9 minutes talk and 3 minutes questions).
Allocated time for poster presentations with oral presentation (b-type presentation) is 3 minutes.
There will be no oral presentation for c-type presentation.
At the end of each 2-hour session, there will be 10 minutes for questions about all the presentations in the 2-hour session.
If you want to ask a question, please click the "raise hand" button, and wait until your name is called by the chair. The chair will unmute you.
We provide manuals below.

Each speaker can share her/his screen in a Zoom meeting.
In case you cannot share your screen due to some trouble, we ask each speaker to submit her/his presentation file as a backup via website before the meeting.
The submission is optional, but failure to display your file without submitting a backup file will result in cancellation of the talk.
Naming rule, file format, and maximum file size for a poster file
File name: Presentation number.pdf (e.g. V101a.pdf)
File format: PDF
Maximum file size: 10 MB
(You can find your presentation number on this webpage）
The submission deadline of back-up files is 9:00 September 12th.

Each presenter has to submit her/his poster file via the form.
Naming rule, file format, and maximum file size for a poster file
File name: Presentation number.pdf (e.g. V101b.pdf)
File format: PDF
Maximum file size: 10 MB
(You can find your presentation number on this webpage）
Before the deadline, you can resubmit your files as many times as you need. Submission of a file will overwrite the previous submission.
Slack is used as a discussion platform for poster presentations（slack will also be used for discussions of a-type presentations）. We will provide information how to use slack below.
Core-times for real-time discussion with slack will be set on the 1st, 2nd and 3rd days of the meeting.
The submission deadline of poster files is 17:00 September 6th.
The website with poster files will be open on 13th September.

We will send information on how to join the Slack workspace to registrants.
On the Slack workspace, we have prepared channels for all of the presentations, including a-type, b-type and c-type presentations.
Presenters should participate the workspace, and add the channel of your presentation.

Annual Meeting Executive Committee, Astronomical Society of Japan